Transcript and Enrollment Verification Requests

Official Union Presbyterian Seminary transcripts and e-transcripts are created as a non-reproducible document and bear the seal of the institution. Transcripts list grades for the courses a student has taken and the degree program in which the student was enrolled. A key to the grading system in use at the time of a student's enrollment appears on the transcript.  Transcripts cite date of graduation if a student has met all academic and administrative requirements for her or his degree program.

If a PC(USA) student has signed a release form, UPSem may send transcripts and other relevant information to the student's Committee on Preparation for Ministry each year. Students belonging to other denominations may make arrangements for similar assistance by contacting Dr. Susan Fox.

Transcripts are issued only when the student's financial obligations to UPSem have been met, as certified by the Business Office. UPSem does not provide or send copies of student transcripts from other institutions.  Transcripts for alumni/ae are issued only when financial obligations to UPSem have been met, as certified by the Business Office.

 

Current Student Enrollment Verification

Current students may also request enrollment verifications using the Transcript and Enrollment Verification Request Form or Self Service. In Self Service, simply write in the comment area that you desire enrollment verification rather than a transcript. You can also find paper forms for enrollment verification or transcripts outside the Office of the Registrar.

 

Current Student Transcript Requests

Current students may request in writing that the Registrar's Office send an academic transcript to designated persons or institutions at no charge. Paper requests using the Transcript and Enrollment Verification Request Form must bear a valid student signature. Ordinarily, student records are mailed within one week of receipt of such requests. Additional time may be needed at busy times of year.

Current students may also request transcripts through PowerCampus Self-Service or Transcripts on Demand. Transcripts ordered through Self Service or in person at the Office of the Registrar are free for all currently enrolled students. Transcripts ordered through SCRIP-SAFE can be printed as either a paper or e-transcript and cost $3, the processing fee charged by SCRIP-SAFE. E-transcripts can only be ordered through SCRIP-SAFE’s Transcripts on Demand. The first time you use this service you will establish an account. The process is simple and asks for your current/former names, address, student ID, dates of attendance and other information. Because Federal Law requires your signature in order to release your academic records, you must complete a Consent Form and return it as directed before your first request can be processed. The signed Consent Form remains on file with SCRIP-SAFE to cover your future UPSem transcript requests through this service. You will pay for your transcript via credit card (Visa, MasterCard, American Express and Discover). The most current security available is used protect your credit card and personal information.

 

Alumni/ae Transcript Requests Through Transcripts on Demand

Union Presbyterian Seminary uses Transcripts on Demand by SCRIP-SAFE International as its trusted agent for processing online transcript requests. This process is completely secure. The first time you use this service you will establish an account. The process is simple and asks for your current/former names, address, student ID, dates of attendance and other information. Because Federal Law requires your signature in order to release your academic records, you must complete a Consent Form and return it as directed before your first request can be processed. The signed Consent Form remains on file with SCRIP-SAFE to cover your future UPSem transcript requests through this service. You will pay for your transcript via credit card (Visa, MasterCard, American Express and Discover). The most current security available is used protect your credit card and personal information.

Transcripts cost $5.00 and an additional $3.00 processing fee for each recipient (transcript addressee) is charged by SCRIP-SAFE. You can choose to order paper or e-transcripts. Either way, the person ordering the transcript must provide a valid email or physical address where the transcript is to be sent.

You can check the status of your transcript request from Transcripts on Demand at any time by logging on to Transcripts on Demand and selecting the “Review Past Orders” tab. You will also receive email notifications of your order status.

 

Electronic Transcript Delivery

Union Presbyterian Seminary is also partnering with SCRIP-SAFE International to deliver academic transcripts electronically. This partnership allows UPSem to provide official transcripts to network recipients or outside the network (OneTime) to any third party anywhere in the world at anytime.

This initiative provides you with the fastest delivery time; is totally secure; and provides you and the school with total tracking of delivery and receipt.

  • Network Delivery- Many colleges, universities and other agencies are members of this secure network and actively receive electronic transcripts. Please check network recipients to see if your intended destination is a network member.
  • OneTime Delivery- If your intended recipient is not a network member (including a transcript sent to you); your transcript can still be delivered electronically. Receivers are designated and identified by you, the requestor, through the recipient’s email address.
  • Your transcript is never delivered by email; instead your recipient is notified by email that your transcript is available for pickup at the specific “one-time” URL identified in the email.
  • To insure prompt delivery and receipt, make sure the recipient knows that you are sending them an electronic transcript and will accept the electronic version.
  • Finally, ask the receiver to white list @escrip-safe.com

 

Alumni/ae Transcript Requests on Paper

Alumni/ae can also use the Transcript and Enrollment Verification Form to order transcripts. If you do so, it must be signed and accompanied by a check. Credit cards cannot be processed in the Office of the Registrar. All credit card payments must use Transcript on Demand. No transcript will be processed until payment is received by the Office of the Registrar.

 

Completed paper transcript request forms should be sent to:

The Office of the Registrar
Union Presbyterian Seminary
3401 Brook Road
Richmond, VA 23227
fax: 804-278-4302
email: cdpruett@upsem.edu

 

Special Instructions:

  • Our request form is only available in PDF format.
  • You must print the form, fill it out by hand including signature and mail, fax or scan and email it.
  • Please include any applicable fee with the request form. Transcripts will not be processed until payment is received.
  • The PDF form will open in a separate browser window.
  • To download our PDF forms you will need a pdf reader, such as Adobe Reader

Please contact the Office of the Registrar at 804-278-4233 for more information or with questions. Stan Hargraves, Registrar, and Carolyn Day Pruett, Assistant to the Registrar are happy to assist you.